Privacy Policy

Welcome to BetterWayConference.org (“Website”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Website, purchase tickets, or attend the Better Way Conference USA 2026 (the “Event”).

By using this Website or registering for the Event, you agree to the practices described in this Privacy Policy.

1. Who We Are

Better Way Conference USA 2026 is organized in partnership with WCH Core Team and WCH New England (collectively, the “Organizers”).

For privacy-related inquiries, please contact us via the contact form on BetterWayConference.org.

2. Information We Collect

We may collect the following types of information:

3. How We Use Your Information

We may use your information to:

• Process ticket purchases and payments
• Send confirmation emails and event updates
• Provide customer support
• Administer the Event
• Improve our Website and user experience
• Send post-event communications
• Comply with legal obligations

We do not sell your personal information.

4. Payment Processing

All payments are processed through secure third-party payment providers. We do not store full credit card information on our servers.

Payment processors are responsible for handling your payment data in accordance with their own privacy policies and applicable laws.

5. Email Communications

By registering for the Event, you agree to receive:

• Transactional emails (for example, ticket confirmations and event updates)
• Important logistical information
• Post-event follow-up communications

You may unsubscribe from marketing emails at any time using the link provided in the email. However, you may still receive essential transactional communications related to your ticket purchase.

6. Photography & Media

The Event may be recorded, photographed, or filmed.

If you appear in event media, your image may be used for promotional, archival, or educational purposes as described in our Terms & Conditions.

If you do not wish to appear in recordings, you must notify the Organizers in writing prior to the Event.

7. Sharing of Information

We may share your information with:

• Event partners and co-organizers
• Payment processors
• Email communication platforms
• Event management and registration providers
• Venue management at Crowne Plaza Hotel Warwick
• Legal authorities if required by law

We only share information necessary to provide services or comply with legal obligations.

We do not sell or rent personal information to third parties.

8. Data Retention

We retain personal information only for as long as necessary to:

• Fulfill the purposes outlined in this Policy
• Comply with legal and financial recordkeeping requirements
• Resolve disputes and enforce agreements

9. Cookies & Tracking Technologies

We may use cookies and similar technologies to:

• Improve Website functionality
• Analyze Website traffic
• Remember user preferences

You can adjust your browser settings to refuse cookies. However, some parts of the Website may not function properly if cookies are disabled.

10. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information.

However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

11. Your Rights

Depending on your location, you may have rights under applicable data protection laws, including:

• The right to request access to your personal data
• The right to request correction of inaccurate data
• The right to request deletion of your data
• The right to withdraw consent where applicable

To exercise any of these rights, please contact us through BetterWayConference.org.

12. Children's Privacy

This Website and Event are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

If we become aware that personal information has been collected from a minor without appropriate consent, we will take steps to delete such information.

13. International Visitors

If you are accessing this Website from outside the United States, your information may be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction.

By using the Website, you consent to this transfer.

14. Governing Law

This Privacy Policy is governed by the laws of the State of Rhode Island, United States.